Social Security Documents Policy

1. Purpose

The purpose of this policy is to clarify Samoon Foundation’s stance on statutory social security compliances such as Employees’ Provident Fund (EPF), Employees’ State Insurance (ESI), and Professional Tax. These provisions are designed to safeguard the welfare of salaried employees. This policy ensures transparency, compliance with applicable laws, and preparedness for future organizational growth.

2. Current Applicability

Samoon Foundation operates primarily as a volunteer-driven organization. At present:

- The number of salaried employees is less than ten.

- As per prevailing laws, mandatory registration under EPF, ESI, and Professional Tax becomes applicable only once the organization reaches the statutory employee threshold.

- Therefore, these statutory benefits are not currently applicable to Samoon Foundation.

3. Volunteer Engagement

Since most of the work at Samoon Foundation is carried out by volunteers, statutory obligations under social security legislations are not enforceable on volunteers. Volunteers are not considered salaried employees and therefore do not fall under the purview of EPF, ESI, or Professional Tax.

4. Future Compliance

Samoon Foundation is committed to adhering to all statutory requirements as and when they become applicable. Specifically:

- If the number of salaried staff increases to the statutory threshold, the organization will immediately initiate registration for EPF, ESI, and Professional Tax.

- All eligible employees will be enrolled and provided with the benefits as per law.

- Proper records and documentation will be maintained to ensure transparency and accountability.

5. Commitment to Employee Welfare

Even though statutory compliance is not currently applicable, Samoon Foundation remains committed to:

- Exploring alternative welfare measures for salaried staff (e.g., medical bill reimbursement, leave benefits, or other support schemes depending on available resources).

- Reviewing the organization’s staffing and compliance obligations periodically to ensure timely action.

6. Policy Review

This policy will be reviewed annually or earlier if there is a significant change in staffing levels or applicable laws. Amendments will be communicated to all staff members in writing.